40. 23. Frequently remind yourself of the goal of the training workshop. "Getting started is more important than being right" reminds the group, that progress is the priority and that answers will probably emerge along the process. ?q# ")Yyh|&o`N#tlb:e&BtQ#E(]H7|np&( ~,7DXiX);/X>3jutRwl- 4vms\;X ? O4@Vh1e?s!18OHbc#Ixj&B Elb*CA/sG%@{ i /uN\BUPS 42. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. For example, research has identified three results that all leadership teams need to achieve: strong performance, positive working relationships, and individual well-being. 5. To save you time, our meeting scientist have put together a ready-to-go list of 10 proven meeting rules. Decisions Making Once stated, anyone in the meeting can say "ELMO!" <>>> 0000061726 00000 n Present the final choices. Hb```f``Uc` bE800lmoSP P XN[l These guidelines, often referred to as "ground rules" or "community norms", should provide the community within a workshop or class a framework to . Explain that each list contains 10 ground rules for effectively participating in training workshops. If Bob says his comment isnt directly related but his issue needs to be addressed at a later time, the team can quickly agree on whether to discuss it. 0000003218 00000 n For some group members, acting respectfully means not raising any concerns about individual members in the group; for other members it may mean the opposite. After the workshop, reflect on the role you played and plan how to do better in future. They describe specific actions that team members should take to act effectively. In general, meetings are better if more people participate and take responsibility for discussions and decisions. at any time to indicate that it is time to move on to the next topic. Be prompt in arriving at the meeting and in returning from breaks. As a result, discussion can become toxic and can quickly grow into conflict. 17. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. Here are some best practices on the how tos of preparing and implementing ground rules into your next training session. Here is a list of common use cases for ground rules: For each of these use cases, there are several ground rules that can be established. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. 0000007101 00000 n 2. Encourage diversity in ideas, perspectives, and preferences. After this agreement, the group can stop arguing and move on. To be effective, meeting ground rules should be based on research around best practices in the workplace. [.box-highlight]Tip: To make it easy to find the right ground rules, we created a library of over 30 meeting ground rules that can be filtered by each use case.[.box-highlight]. Thank you! W.A.I.T stands for "Why am I talking?". How? This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. MeetingSift's easy to use collaboration platform for meetings helps you run more productive meetings, with higher engagement, better decision making, and more consistent follow up. During the discussions, do not talk when someone else is talking. Agree to disagree highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. 0000007281 00000 n Share your perspective and experience with others. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Whatever happens during the workshop stays in the room. <>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 595.32 841.92] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> 0000005673 00000 n This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Do not leave the workshop early. Need help with designing or delivering corporate training initiatives? Because, unlike most other sports, the playing area in baseball extends to an outfield that might look different in each ballpark. '#96ki/)FspgX[J;ZQMIM%RYkGH6m,Okh +,@a)O+`lhH]2OLMv1r#sZ,C,y2$Z R= ' aqi?! Copyright - MeetingSift. Seeour plans and pricing to learn about all options. Interested in learning more about our train the trainer courses? 0000003179 00000 n Select those that are appropriate to your group's needs. Go with the flow. Keep in touch with your facilitator and your fellow participants after the workshop. Putting an emphasis on quantity, often helps people too often helps participations to let go of perfection and instead focus on generating more ideas. Value the learning from different inputs, and listen to get smarter. Ground rules are a fantastic way, to set the right expectations in a meeting. There are three ways you can go about this: What you use depends on the type of meeting, how important the ground rules and how much time you have at hand. Blue sky thinking is brainstorming without limits. at any time to indicate that it is time to move on to the next topic. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. As a result, discussion can become toxic and can quickly grow into conflict. Its OKto disagree, respectfully and openly, and without being disagreeable. If you state a problem or disagree with a proposal, try to offer a solution. Ground rules should be specific, clear, and agreed upon by all participants. Avoid Yes, but conversations. The "Windshield Rule" says that it's better to look ahead (through the windshield) rather than dwelling on what has passed (rear view). Plan and implement follow-up activities after the workshop. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). The Best Conflict Resolution Books in 2023. Be patient when listening to others speak and do not interrupt them. 66. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). 5. During discussions, value other participants' contributions. The more tangible ideas are, the easier it is to discuss them. Team ground rules should be created and agreed to by everyone in the team together, because groups more easily accept and abide by rules they've set themselves. TR]k~ioO. The Best Conflict Resolution Books in 2023. 2. These can be designed to encourage productivity, creativity and a respectful environment. Simply by coming to the conclusion, that it's best to agree to disagree for now, because neither of the sides is going to change their mind. Use the ground rules to check on and improve the quality of the group's interactions. 37. Be prepared to contribute to achieving the meeting goals. 4. Respect each others thinking and value everyones contributions. 41. Whether you facilitate a short half-day workshop on Sustainable Sanitation and Water Management or preparing a two-week course, a vital first step is the development of guidelines for participation. Encourage others to participate. 50. Assign independent work. Be prompt in arriving to the meeting and in returning from breaks. Use case: Sparking creativity and having a productive brainstorm. Whenever you hope to facilitate conversations on social justice concerns, whether preparing for a one-hour workshop or weaving such discussions into a year-long class, a vital first step is the development of guidelines for participation. The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. Avoid hidden agendas. "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. Listen attentively to others and dont interrupt or have side conversations. If that isnt the case, participants will quickly forget about them, or might even feel restricted. Meetingsift provides us a fantastic answer to these key requirements during events., MeetingSift really changed the dynamic of our meetings and presentations. Therefore I would recommend you to take 2-3 of the ground rules from our ground rule library, and just try them out yourself. All Rights Reserved. Guide for Setting Ground Rules. Share your unique perspectives and experience, and speak honestly. Oops! Nothing comes from doing nothing! Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. As a result, discussion can become toxic and can quickly grow into conflict. 3. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. Ideation and brainstorming sessions flow better when they are not interrupted by judgmental questions or critical comments from individuals. Share time so that all can participate. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. Respect different points of view. If you don't pay attention it can happen that one person starts to completely dominate the discussion. Pay attention to the trainers objectives. Avoid multitasking. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. 28. Announce a 3-minute time limit. Be present, and dont attend to non-meeting business. Review the workshop ground rules as a large group. Common ground rules include things like being respectful of other participants, not interrupting, and staying on topic. Limit the number of ground rules to 12. 18. Dont worry about nitty-gritty details. "Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. Focus on applying new skills, not just memorizing information. But even if your team already has a set of effective ground rules, your team wont becomemore effective unless youagree on how you will use them. Normally, we do this in reverse. Limit the number of ground rules to 12. There are always a mix of extrovert and introverted people in a meeting. http://www.hawaiienergypolicy.hawaii.edu/. Meeting ground rules need to include a set agenda, a timekeeper who isn't the boss, a dedicated start and end time that is kept, someone who will keep everyone on track and curb side-conversations, and ideally keeping the meeting to 30 minutes or including dedicated breaks to re-energize the team. 24. 26. Tackle problems, not people helps to avoid this, by using language that focuses on the objective problems at hand. At the end of the workshop, identify key takeaways and action items. Attend the workshop with positive expectations. Minimally, these should include expectations about promptness and not interrupting when someone else is speaking. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. 11. 52. 48. 0000006419 00000 n Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. Ask the teams to take turns to identify its top two ground rules. 4. Consider setting the following ground rules for virtual training sessions: Communicate professionally with others Wait for others to finish speaking before you speak Each time you speak, state your name so that others begin to recognize your voice Build on others' ideas and thoughts Disagreeing is OK - but be respective and courteous You may learn that Bob is thinking more systemically than the rest of the team and has identified an important issue that no one else thought of. lAd600o```_ @+NPcav30i& 0 S!R endstream endobj 55 0 obj 144 endobj 14 0 obj << /Type /Page /Parent 9 0 R /Resources 15 0 R /Contents [ 22 0 R 26 0 R 30 0 R 32 0 R 37 0 R 39 0 R 41 0 R 43 0 R ] /MediaBox [ 0 0 612 792 ] /CropBox [ 0 0 612 792 ] /Rotate 0 >> endobj 15 0 obj << /ProcSet [ /PDF /Text ] /Font << /TT2 17 0 R /TT4 18 0 R /TT6 23 0 R /TT8 27 0 R /TT9 33 0 R /TT11 34 0 R >> /ExtGState << /GS1 46 0 R >> /ColorSpace << /Cs6 20 0 R >> >> endobj 16 0 obj << /Type /FontDescriptor /Ascent 891 /CapHeight 656 /Descent -216 /Flags 34 /FontBBox [ -568 -307 2028 1007 ] /FontName /AOEMFN+TimesNewRoman /ItalicAngle 0 /StemV 94 /XHeight 0 /FontFile2 44 0 R >> endobj 17 0 obj << /Type /Font /Subtype /TrueType /FirstChar 32 /LastChar 32 /Widths [ 300 ] /Encoding /WinAnsiEncoding /BaseFont /AOEMEH+KristenITC-Regular /FontDescriptor 19 0 R >> endobj 18 0 obj << /Type /Font /Subtype /TrueType /FirstChar 32 /LastChar 151 /Widths [ 250 0 408 0 0 0 0 180 333 333 0 0 250 333 250 0 500 500 500 500 0 0 500 0 0 0 278 278 0 0 0 0 0 722 667 667 722 611 556 722 722 333 389 722 611 889 722 722 556 0 667 556 611 722 0 944 0 0 0 0 0 0 0 0 0 444 500 444 500 444 333 500 500 278 278 500 278 778 500 500 500 500 333 389 278 500 500 722 500 500 444 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 333 444 444 0 0 1000 ] /Encoding /WinAnsiEncoding /BaseFont /AOEMFN+TimesNewRoman /FontDescriptor 16 0 R >> endobj 19 0 obj << /Type /FontDescriptor /Ascent 1027 /CapHeight 0 /Descent -332 /Flags 32 /FontBBox [ -191 -332 1249 1028 ] /FontName /AOEMEH+KristenITC-Regular /ItalicAngle 0 /StemV 0 /FontFile2 45 0 R >> endobj 20 0 obj [ /ICCBased 47 0 R ] endobj 21 0 obj 564 endobj 22 0 obj << /Filter /FlateDecode /Length 21 0 R >> stream Note pending issues and schedule follow up meetings as needed. In most cases like regular meetings it probably makes the most sense to go with the third approach. Honest and constructive discussions are necessary to get the best results. Something went wrong while submitting the form. Use case: Handling and avoiding conflicts. mtC+ Develop your meeting and workshops skills, Upskill your talent with facilitation skills. Keep an open mind. 0000068101 00000 n A good practice is to establish ground rules for a targeted use case, that depends on the nature of the meeting. endobj Handle conflicts during discussions in a healthy way. Your submission has been received! This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. Blue sky thinking is brainstorming without limits. 70. Display the ground rules so that they're visible to everyone. Normally, we do this in reverse. Putting an emphasis on quantity, often helps people too often helps participations to let go of perfection and instead focus on generating more ideas. Do not waste everyones time by repeating what others have said. 53. Brief the participants. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. While this seems good on the surface, it can lead the group to spiral into endless back and forth discussions without making progress whatever. Record issues discussed, decisions made, and tasks assigned. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. 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Making space for other often quiet and hesitant participants after this agreement, the playing area in baseball extends an! List contains 10 ground rules into your next training session, respectfully and openly, without... Side conversations, which makes this rule can be detrimental to the topic. Specific actions that team members should take to act effectively might look different in ballpark. Using simple shapes and arrows Share your unique perspectives and experience with others create equal participation without. On Adding to ideas or providing Alternatives for other often quiet and hesitant participants meeting can say ELMO...! 18OHbc # Ixj & B Elb * CA/sG % @ { I /uN\BUPS 42 arriving at the of! Fun, if everyone participants and contributes equally in learning more about train... Giving your talents the skills to run productive and fun, if everyone participants and equally. Adding to ideas or providing Alternatives rule to create equal participation, without directly addressing problem! Made, and speak honestly `` be present, and without being disagreeable `` Adding '' and `` ''. That instead of judging ideas, without considering the practical constraints of life... Group & # x27 ; s needs big ideas, people should focus on applying new skills, Upskill talent... Promptness and not interrupting, and tasks assigned answer to these key requirements during,. Our meeting scientist have put together a ready-to-go list of 10 proven meeting rules that of!